AIBiz Maintenance Help Center

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• Add assets or equipment that need service history.
• Create recurring schedules for preventive maintenance.
• Save service logs after each repair, inspection, or routine service.
• Use the dashboard to review overdue schedules and recent service activity.

Assets

• Assets store type, serial number, location, install date, warranty date, and Cloud folder reference.
• Use Active for items in service, Inactive for stored items, and Retired for removed items.
• Notes can hold vendor, model, warranty, service provider, or internal tracking details.
• Update asset location and status before creating new schedules or service logs.

Schedules

• Schedules track frequency, due dates, instructions, and status.
• Overdue schedules show when the due date has passed and the schedule is still active.
• Pausing a schedule keeps it visible without counting it as active work.
• Use clear instructions so staff knows exactly what service should be performed.

Service Logs

• Logs record who performed service, what happened, parts used, cost, and next due date.
• Completed logs update the linked schedule's last completed and next due dates.
• Cloud file slug can point to receipts, photos, or inspection documents later.
• Add notes for problems found, parts replaced, follow-up needed, or warranty questions.

Maintenance Workflow

1. Create or update the asset record.
2. Create a schedule for recurring service or inspection.
3. Review due and overdue schedules at the start of each week.
4. Create a service log after work is performed.
5. Attach receipt, photo, or checklist references when Cloud is connected.

Suite Integrations

• Emailer can send due-service reminders once connected.
• Projects can create maintenance tasks for staff follow-up.
• Cloud and Vault can store service folders, photos, receipts, and checklists.
• Control Panel manages subscriber access, plan status, quotas, and shared login later.